Documents Needed to Notarize a Document in Ontario

Documents Needed to Notarize a Document in Ontario

When you need to notarize a document in Ontario, being prepared can save you time, stress, and multiple trips. Whether it’s an affidavit, statutory declaration, travel consent letter, or a certified true copy, Ontario notaries follow strict legal requirements to verify your identity and confirm the authenticity of your signature.

Below is a complete guide on what documents and information to bring to a Notary Public in Ottawa, Kanata, or Barrhaven.

1. Valid Government-Issued Photo Identification

The most important item to bring is a valid, unexpired government-issued photo ID. This allows the notary to confirm your identity before witnessing your signature. Commonly accepted IDs include:

• Canadian passport

• Ontario driver’s license

• Ontario photo card

• Canadian permanent resident card

• Canadian citizenship card (with photo)

• Government-issued ID from another province or country (with photo)

Tip: The name on your ID must match the name on the document. If it doesn’t, bring proof of the name change (e.g., marriage certificate, legal name change certificate).

2. The Document to Be Notarized

Bring the original document that requires notarization. This may include:

• Affidavits or statutory declarations

• Travel consent letters for minors

• Legal contracts or agreements

• Power of attorney forms

• Education documents (diplomas, transcripts)

• Immigration or visa application forms

Important:

• Do not sign the document before meeting the notary—most documents must be signed in the notary’s presence.

• If a notary is certifying a true copy, always bring the original, not a scan or photo.

3. Additional Proof or Supporting Documents

Certain documents may require extra documentation:

• Name change proof (marriage certificate, legal name change certificate)

• Parental relationship proof for travel consent letters (child’s birth certificate)

• Witnesses—some documents, such as wills, may require additional witnesses

A professional notary can advise you on what supporting documents are necessary for your appointment.

4. Payment Method

Notary services in Ontario are fee-based, with costs varying by document type and number of signatures. Accepted payment methods often include:

• Cash

• Debit

• Credit card

• E-transfer

Check payment options when you book your appointment with Snap Notary.

Checklist Before Visiting a Notary

✅ Government-issued photo ID (valid & unexpired)

✅ Original document (unsigned if required)

✅ Any additional supporting documents

Why Choose Snap Notary for Your Notarization Needs?

Snap Notary offers fast, affordable, and flexible notary services across Ottawa, Kanata, and Barrhaven. We provide:

• In-office notarization

• Mobile notary services for homes, offices, hospitals, or care homes

• Evening and weekend appointments to fit your schedule

All notarizations comply with Ontario law and are recognized by courts, government agencies, and financial institutions.

Contact Snap Notary Today

Make your notary appointment easy and stress-free. Contact us for trusted, professional notarization services:

Phone: 613-707-SNAP (7627)

Email: contact@snapnotary.ca