5 Common Mistakes People Make When Getting Documents Notarized

Notarizing a document might seem straightforward, but many people unknowingly make mistakes that can delay the process, cause legal issues, or even render a document invalid. As a notary public in Ontario, I often see clients make the same errors repeatedly. Knowing what to avoid can save you time, money, and frustration.

Here are the five most common mistakes people make when getting documents notarized and how to avoid them.

1. Bringing Incomplete or Incorrect Documents

Many people show up for notarization without all the required documents or with forms that aren’t filled out properly. A notarization can only be completed on a fully prepared document, and missing details can invalidate it.

Tip: Always double-check that your document is complete, all required fields are filled, and signatures are in the correct places before your appointment.

2. Signing Documents Before Seeing a Notary

A common misconception is that you can sign your document first and then have it notarized. In Ontario, most notarizations require the signer to be present and sign the document in front of the notary. Signing beforehand can invalidate the notarization.

Tip: Bring unsigned documents and be ready to sign them during the appointment.

3. Using the Wrong Type of Notarization

Ontario has different services for different needs, including notarizations, affidavits, statutory declarations, and commissioner of oaths services. Using the wrong type of service can cause legal complications, especially for real estate, wills, or international documents.

Tip: Clarify with your notary what type of notarization your document requires. If it’s for international use, ask if an apostille or legalization is needed.

4. Failing to Bring Proper Identification

Notaries must verify your identity before notarizing documents. Showing up without government-issued photo ID is one of the most common mistakes and can result in rescheduling.

Tip: Bring at least one piece of valid government-issued photo ID, such as a driver’s license, passport, or Ontario photo card. Make sure the ID is current and not expired.

5. Not Planning for Convenience or Timing

Many people underestimate the time needed or assume notarizations can only happen during standard business hours. This can be frustrating, especially for busy professionals or urgent documents.

Tip: Consider notaries who offer weekend, after-hours, or mobile services. Planning ahead ensures your notarization is convenient and stress-free.

Conclusion

Avoiding these mistakes will help your notarization process in Ontario go smoothly. By coming prepared, understanding the type of service required, and planning your appointment wisely, you can prevent delays and ensure your documents are legally valid.

If you’re looking for affordable, convenient, and reliable notarization services in Ottawa, Kanata or Barrhaven, contact us today to schedule an appointment. We offer weekend and after-hours service to fit your schedule.